Kingston Park Dental Practice aims to meet the requirements of the Data Protection Act 2018, the General Data Protection Regulation (GDPR), guidelines on the Information Commissioners website as well as our professional guidelines and requirements.
Information about your data.
What personal data do we hold?
To provide patients with a high standard of dental care and attention, we need to hold their personal information. This personal data can include:
Past and current medical and dental condition; personal details such as age, address, telephone number and general medical practitioner
Radiographs, clinical photographs and study models
Information about their treatment that we have provided or propose and its cost
Notes of conversations or incidents that might occur for which a record needs to be kept
Records of consent to treatment
Any correspondence relating to them and other health care professionals, for example in the hospital or specialist colleagues.
Why do we hold information about you?
We need to keep comprehensive and accurate personal data about patients to provide you with safe and appropriate dental care. We will ask you yearly to update your medical history and contact details each time you attend the practice.
We will retain your dental records and study models while you are a practice patient and after you cease to be a patient, for at least eleven years, or for children until age 25, whichever is the longer.
Security of information
Personal data about you is password protected and held in the practice’s computer system. The information is only accessible to authorised team members. Our computer system has secure audit trails and we back up information routinely to secure encrypted servers compliant with GDPR.
Disclosure of information
To provide proper and safe dental care we may need to disclose personal information about you, with your consent to:
Your general medical practitioner
Newcastle Dental Hospital
Other health professionals caring for you
Private dental schemes of which you are a member
In very limited circumstances or when required by law or a court order, personal data may have to be disclosed to a third party not connected with your health care. In all other situations, disclosure that is not covered by this Code of Practice will only occur when we have your specific consent.
Access to your records
You have the right of access to the data that we hold about you and to receive a copy. Parents may access their child’s records if this is in the child’s best interests and not contrary to a competent child’s wishes. Formal applications for access must be in writing to The Practice Manager.
If you do not agree
You have a right to withdraw your consent at any time, however this can not be retrospective.